Our yearly time-table

We are working from beginning of june to end of october for one company, having at least three meetings and lots of communication in-between:

  1. Get-to-Know Workshop (Friday from 09:00 to Saturday until 16:00 in may): 
    On Friday morning the participants will take a guided tour through the target company. When doing so, the company's management will request assistance with up to four subject areas. 
    Afterwards and on Saturday morning work group-teams (each with between 5 and 8 participants) will be formed to address these subject areas. Presence is obligatory.
  2. Preparation time (approx. 6 months):
    The 3 – 4 work group-teams will work independently to address their respective subject area. Internal communication will take place via Skype, telephone conference calls, etc., although personal meetings are also possible.
  3. Exchange Workshop: On a saturday in september we will present and discuss the upcoming  results of our team-works.  For those who do not know the selected city we will organise a tourist-program on sunday. The meeting will occur in a central european city so the travel will not be to costful in time and money. All participants of the international work group have to attend.
  4. Results Workshop (Friday from 09:00 to Saturday until 16:00 in november):
    After a presentation of results from the exchange meeting we will go on working in our teams.
    On the second day the results will be presented to the company's management. Presence is obligatory.

Companies from all countries in Europe may apply to be considered for this ICV support. Besides hotel, meeting rooms and meals, the company will not incur costs. If several applications are submitted, ICV corporate members will have priority. The work group's leadership team will make the final decision about the target company.

The participants must be willing to commit a significant amount of their time: 5 travel days as well as 3–5 days between the three workshops in order to address the subject area. Every work group participant will be responsible for their own travel costs. Anyone who works in a team and leaves before the assignment is finished will be prohibited from participating in further meetings of this work group for the next two years (of course there will be exceptions.....).

The maximum number of participants in the work group is 16; the work group's leadership team should be as international as possible, consisting of 4 people.  Romina Orescovic is the work group leader.

The work group meetings will be held on Fridays and Saturdays at or near to the office of the target company.

Agenda of the meetings

1. Get-to-Know Meeting in may
Friday:  

best                Arrival at the target-company the evening before

09:00             Welcome by the head of the company/ head of controlling
10:00             Guided tour through the company
11:30             Personal introduction

13:00             Lunch

14:00             Explanation of the questions from the Managing Director and Head of Controlling
15:00             Conduct interviews with company representatives and discussion of the questions;
                      brain storming
17:00             Define the topics of the teams
                      (one employee from the company can participate in each of the teams)

18:00             Travel to the hotel
19:00             Dinner
21:00             Get together

Saturday:
09:00             Work group begins to address its subject area

13:00             Joint lunch

14:00             Presentation and discussion of the first results
16:00             Travel home

2. Ongoing preparation during the year; communication via e-mail, telephone conference calls, Skype or personal meetings

3. Exchange Meeting in september
saturday:

09:00            Presentation of the work group results , discussion 

13:00             Lunch

14:00             Presentation of the work group results , discussion

17:00            travel home or visiting the city the next day

sunday:
09:00             tourist-programm

13:00             Lunch

14:00             farewell & travel home

4. Results Meeting in november
Best: arrival the evening before

Friday:
09:00              After a presentation of results from the exchange meeting we will go on working in our teams.
13:00             Lunch

14:00             further preparation
17:00             last internal presentation of the revised work results

19:00             Dinner and socialising

Saturday:
09:00             Presentation of the work group results to the company's management, discussion

13:00             Lunch

14:00             Organisational matters
16:00             farewell and travel home

Employees from competitive companies may not participate in the workshops. Participants in the work group will have a duty of confidentiality about its work.  Participants in the workshops must agree to obtain the consent of the work group's leaders prior to accepting paid work as consultants for the target company.

A brief summary of the work group's results – in agreement with the target company – will be published on the ICV's home page.

The target company will bear costs for hotel, meeting rooms and meals. Each work group participant will be responsible for his own travel expenses.